E-INVOICE 8 - Ad Hoc Income From Non-Owners / Visitors (No TIN, No E-Invoice Requested)

What to do when you receive a one-off payment from someone who is

NOT a Unit Owner (and not an existing debtor), and the payer:

• does NOT provide TIN, and
• does NOT request an e-invoice.

Example scenarios:

• Vehicle clamping release fee paid by a visitor
• One-off payment from a person/company who is not a unit owner and not previously created as a debtor

Step 1 (One-time setup) – Create a “General Public” Non-Unit Debtor

Go to: DEBTORS → Non-Unit Debtors → New Non-Unit Debtor

Create a Debtor for General Use:

Portal Access Status: Blocked

Debtor Code: General-Public (No Spaces)

Name: General Public

Correspondence Method: Post Only

Address (Line 1): NA

Postal Code: NA

Country: Select country of your project

State: Select state of your project

You can leave the following blank (no need to enter):
IC No / Business Reg No, Select ID Type, Tax Identification Number, SST/GST Reg Number

This debtor only needs to be created ONCE.

After that, reuse it whenever collecting payments from non-owners / visitors / walk-ins.

Step 2 – Create an AR Receipt for the payment

Go to: COLLECTION → Create AR Receipt

2.1 Select the debtor 'General Public'
2.2 Select Payment Method & Enter Amount
2.3 Tick the checkbox for 'Pay Other Items / Deposits'
2.4 Enter the Payment Details
2.5 Click Save